Quadro SW-Version 4.1.x User's Guide download pdf (Page 19)

Quadro Manual III: Extension User's Guide Extension User’s Menus

Quadro2x, 2xi, Quadro4x, 4xi, 4xa, Quadro16x, 16xi; (SW Version 4.1.x) 19

The column headings of the voice mail tables are created as a link. By clicking on the column heading the table will be sorted by the selected

column. Upon sorting (ascending, descending) arrows will be displayed next to the column heading. Each row in the Voice Mailbox tables can be

selected by a checkbox for editing, deleting or marking.

The following functional buttons serve to modify the table entries:

Forward link allows forwarding a selected voice mail to one or more email addresses with some enclosed message in the email body. The link refers

to the page where email addresses should be defined (use a space or a comma to separate the mailing addresses in the text field), email subject

and some message can be inserted. Voice mails will get automatically converted to the G.711 codec before being attached to the email. The Voice

Mail forwarding feature is active only when Mail Service is enabled otherwise the “Mail Service is disabled” error appears.

Mark submits the values chosen out of the drop down list aside (Important or Bookmark) to the selected records.

Delete removes the selected voice mail record(s).

Select All checks all existing entries in the table.

Inverse Selection inverses the current selection (if no records are selected, clicking on inverse selection will check all records).

To Play a Voice Mail

1. Click on the speaker icon of the corresponding voice message.

2. Depending on you browser’s settings the .wav file will be played directly or an application will ask you to save the .wav file on the local PC. In

the second option, please specify the path and run the media file from the specified location to play it.

To Mark a Voice Mail Record

1. Select the checkbox of the corresponding record in the Voice Mailbox table that should to be marked. Press Select all if all extensions should

to be marked.

2. Select the desired marking type from the Mark drop down list.

3. Select the Mark button to initiate the marking operation. Depending on the selected marking type the record(s) will show an image sign in the

corresponding BM field.

To Delete a Voice Mail Record

1. Select the checkbox of the corresponding record(s) in the Voice Mailbox table that should to be deleted. Click on Select all if all records should

to be deleted.

2. Select the Delete button.

3. Confirm the deletion with Yes. The selected voice messages will be deleted. To abort the deletion and keep the messages in the inbox, select

No.

Voice Mail Settings

The Voice Mail Settings permits enabling the Voice Mail Service for the callers if the called extension is not available or does not answer. The

voice mail system will be activated allowing the caller to leave a voice message. This page also provides information on the voice mailbox settings

such as maximal mail message duration, voice mail indication method when a new voice mail arrives, various settings for the voice mailbox as well

as a possibility to send voice mails via e-mail.

Please Note: Voice Mail Settings are only available when the Voice Mailbox is enabled on the extension. If you find Voice Mail Settings are

unavailable please refer to your system administrator.

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Quadro SW-Version 4.1.x User's Guide Page 19